** WATCH OUT FOR SAM RENEWAL PHONE & EMAIL SCAMS **
Due to New Security Protocols established on April 27th, 2018; ALL SAM Registration submissions are now taking 4-6 weeks for approval instead of less than one week. EVERY submission will undergo a more strict multi-step approval process involving an original notarized document being mailed in BEFORE any SAM Registration is approved, regardless if it is a New Registration, Renewing a Registration or just Updating a Registration.
Submit your SAM Registration AT LEAST 60 DAYS PRIOR to Expiration or Award Deadline or it is highly likely you will experience an Inactive Period where payments cannot be processed, contracts cannot be awarded or bid on and Federal Grants will not be awarded.
** WATCH OUT FOR PHONE & EMAIL SCAMS **
Many unethical organizations are utilizing commissioned sales people to contact businesses/organizations who are registered in SAM (System for Award Management) to request payment to remain active or to update their registrations so they do not lose contracts, grants or payments owed to them. These unethical operations are getting more creative each day, thus the reason for the new Security Protocols and Submission Procedures established April 27th, 2018. ALL SAM REGISTRATION submissions (New, Renewal & Updates) are now undergoing a stricter multi-stepped 4-6 week approval process with notarized letters (prior approval times were as low as 24 hours).
United States Business Registration (USBRI) is the oldest and most trusted organization (8+ years & BBB grade "A") offering Full Service System for Award Management (SAM) Registration services. A dedicated CRS (Certified Registration Specialist) will physically process the SAM paperwork for the company/organization/government entity in order to save time, speed up the process, increase odds of approval and ensure complete and accurate filings. As SAM Registration approvals are now taking 4-6 weeks, it is of the utmost importance to submit it right the first time or it could take you months to gain approval and gain or regain access to contracts and grants (this includes payments as they cannot be processed if your SAM Registration expires).
WHY DO BUSINESS WITH THE FEDERAL GOVERNMENT?
The United States Federal Government has the world’s largest budget for purchases and grants assistance. Being the largest purchaser of goods and services by spending over $462.2 billion USD in FY 2013 in Federal Contracts alone. The Federal Government awarded over $520.6 billion USD in Federal Grants and Assistance Awards in that same period of the FY 2013.
Recent legislation such as the American Recovery & Reinvestment Act and the Small Business Act help to create equal opportunities for small businesses to participate in the Federal Procurement process. The Federal Government is required to award at least 23% of all contracting dollars exclusively to small businesses.
In addition to the private and commercial sector, there is the government sector. As the government does not produce anything themselves, they must purchase every part, supply and service that they need to operate. To gain access to this sector, one must properly complete the SAM Registration for proper industry and size classification of their organization. Once approved, they have access to view, bid on and be awarded Federal Contracts, Grants and other Government Contracts and Opportunities.
Organizations can double classify themselves for Contracts and Grants to be eligible for both. The job of the Certified Registration Specialist is to ensure the SAM Registration is completed properly with the needs of the organization being represented and properly classified. It is absolutely vital that organizations wishing to enter the Federal marketplace take advantage of all the tools and resources put in place by the Federal Government to be successful. Once approved, they have access to the most up-to-date lists of Federal Contract and Grants as well as having the ability to be awarded either one.
WHO NEEDS A SAM REGISTRATION?
The System for Award Management is the payment processing system the Federal Government uses to approve and disperse Federal Funds. S.A.M. Registration is needed by: Government Contractors, Grant Recipients, Assistance Recipients, Cities, Towns and Federal Agencies themselves.
BENEFITS FOR BUSINESSES & ORGANIZATIONS
United States Business Registration assigns a dedicated Certified Registration Specialist (CRS) to all organizations regardless of size to physically process the government registration paperwork for the organization. The CRS will ensure proper filing and assignment of all NAICS/PSC/FSC Codes/etc. Organizations can download the forms themselves and attempt the process on their own by utilizing the SAM User’s Guide (320+ pgs) and the Federal Acquisitions Regulation (FAR) Manual (2000+ pgs) for assistance if not utilizing a CRS. We find that 80% of organizations who attempt the process on their own without CRS assistance end up being non-compliant due to incomplete registrations, code misclassification, omissions and other common errors. It is highly suggested by Federal Contract Officers to utilize the assistance of a professional to ensure accurate filing, especially when trying to establish and be approved for a new registration.
Once a business / organization is properly registered in SAM and approved by the IRS and DLA, they will have the ability to view / bid on / receive up-to-date contracts and awards.
United States Business Registration physically processes the SAM Registration filings for organizations. Dedicated Certified Registration Specialists (CRS) ensure they are properly classified and remain federally compliant throughout the year of service. Any lapse in the registration can result in missed opportunities and delayed funding. USBRI gives small businesses access to the same resources and tools that fortune 500 companies contracting with the government have the privilege of using. Much like a Consultant, they help organizations and non-profits with:
- Proper completion of the required SAM Registration & Certification Application Process (DUNS #, Codes, MPIN, Certifications)
- Assignment of proper CAGE Code, NAICS/PSC/FSC Codes, Industry Classification and Socioeconomic Status (avoid lost opportunities due to common misclassifications)
- FEMA Vendor Profile Registration (if applicable)
- Grants.gov Registration for Non-Profit Firms (if applicable)
- Dedicated CRS (Certified Registration Specialist) support for questions, changes, issues and updates for 12 months
- FBO recurring daily contract search agent report set-up
- Access to additional tools and resources depending on organization classification and industry type
To begin the SAM Registration process now:
- Complete & Submit the Online SAM Registration & Certification Request Form
- Immediately complete the worksheets online or print and fax them in (burden of time 45 minutes)
- Certified Registration Specialist contacts you within 24 business hours
- Approval now takes 4-6 weeks due to new Security Protocols & Procedures established on April 27th, 2018
- For Emergency Registration, call the Registration Department directly at 1-888-646-9998 opt. 2 or notate details of the situation in the comments section on the Registration Request Form
According to the FAR Manual, any person who fails to file or amend a declaration required to be filed or amended shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure as stated in FAR 31 U.S.C. 1352-(C) (2).